TDC Terms & Conditions of Room Booking and use – March 2017

The fine print

The following terms & conditions apply to all bookings for the use of the Technology Dispute Centre Pty Limited (TDC):

(a) Booking and confirmation

  • Booking reservations are valid for 14 days. Should no confirmation/payment occur within that period, the booking cannot be guaranteed.

  • To confirm/secure a booking, a completed booking form must be submitted; and a full payment must be made.

(b) Payment

  • A full payment is required at least 1 business day before the first day of the booking, or the use of the facilities may be denied.

  • Any additional services charges will be invoiced as incurred and are payable upon invoice.

  • Should you require catering on your booking date(s), the TDC requires an advance payment prior to providing catering services.

(c) Use of the facilities

  • If you wish to have equipment or documents delivered to the TDC prior to the commencement of the use of the facilities, you must make prior arrangement with the TDC. Unless otherwise agreed, the TDC and BarNet will take no responsibility for the custody and care of those materials.

  • You must vacate the booked space at the agreed time. Any items that have not been collected within 7 days of the use of the facilities may be disposed of by the TDC.

  • * A day means a period of 8 hours.
  • ** A half-day means a period of 4 hours which must end or commence at 1.00 pm.

  • You must take reasonable care of the facilities during your use. If it is necessary to clean or otherwise repair or remediate the facilities as a result of anything arising from your use, this will be charged to you together with any administration charges.

  • If you require keys to secure any or all of the meeting rooms, failure to return those keys at the conclusion of your use of the facilities will result in a charge for the replacement of the keys, including an administration charge.

  • If you are uncertain about anything, please ask us. We are here to facilitate your proceedings.

(d) Cancellation

  • Reserved but unconfirmed bookings may be cancelled within the 14 day time span at no cost.
  • A full refund will be issued should a booking be cancelled with more than 10 business days’ notice before the date of the booking.

  • A 50% refund will be issued should a booking be cancelled with no less than 5 business days’ notice before the date of the booking.

  • No refund will be issued should a booking be cancelled within 4 days’ notice before the date of the booking.

(e) Loadings

The following loading charges apply for exceeding the duration of the initial booking:

  • For a full day booking,
    • 0-2 hours 25%
    • 2-4 hours 50%
    • 4-6 hours 75%
    • 6-8 hours 100%
  • For a half day booking
    • 0-2 hours 50%
    • 2-4 hours 100%
    • 4-6 hours 150%
    • 6-8 hours 225%